Tame your rogue business emails for secure knowledge sharing, transaction efficiency, and bulletproof compliance. Next Emails is a true smart process application reducing costs and risks, increasing efficiency and the personal joy of work.
Once a business email is liberated from the personal inbox and secured in Next, it becomes part of the company's collective intelligence. Available to colleagues in the office, on the next floor, down the road, or around the globe. Long after the creator has moved on. Next is always at your fingertips. Easy on the eyes, and easy to use.
Next monitors selected email boxes 24x7x365 and processes all incoming emails instantly. Steel certificates are detached and filed in the certificate archive. PDF invoices are detached, OCR'd, and submitted for approval in Next Invoices. Customer enquiries are routed to the CRM system. Fully automatic, efficient, reliable, and scalable. Limited only by your imagination.
Next integrates with any mail server and secures a copy of every email sent or received. Mark emails as private to exclude them from company views, and define who is allowed to see the rest. Designated profiles for tax inspectors and auditors make inspections easier. Emails are purged based on retention policies and nothing else. Once in the archive, always in the archive.
Next captures emails automatically from the email server and allows you to pick individual emails directly from your email box as easy as 1-2-3. Access the archived emails from the email client, from any modern browser, or directly from within any of your business systems. One click from Dynamics NAV to see all emails regarding any customer or supplier.
Whenever you archive a business email, Next will list available categories. And verify information such as customer, supplier, and order numbers against your business systems. Accept the automatic suggestions based on the email and Next knowledge of your previous choices, or click to search for alternatives.
No time for talk? Simply send Next a copy and Next will take care of the rest. No questions asked. Next secures the email immediately and classifies the best it can. And remembers to ask you for any missing details later on. Especially useful when processing business emails on your phone.
Next offers hierarchical folder structures, configurable search forms, and completely free text Google-like searches in order to accommodate users in any situation. "Order TED 2015" will give you all emails regarding orders from the customer TED Japan in 2015. Next will search both your emails and the attachments in the blink of an eye.
Next automatically archives any business email according to its category and the index data provided. A "Customer order confirmation" may logically go into the Customer folder, the Project folder, and the Sales rep folder. The actual email is of course only stored once, but is logically available in several folders. One click to get the full overview.
Being able to add annotations to an archived email may sound trivial. But it comes in handy when a colleague months later is to understand not only the fact that you accepted a special price for your customer, but also why. Annotations add value complementing your memory, and help your colleagues to be on the same page.
Next lets in the right people – and keeps out the rest. Your access to emails is fully controlled by permissions. Of course only the manager and HR staff are allowed to view emails regarding wages, hiring, and firing. Special profiles exist for auditors and tax inspectors. And forget about circumventing the defined permissions. Security is built in.
Some emails you’re obliged to keep for 5, 10, or 25 years. Some, even forever. To comply with local legislation and industry regulations, Next lets you configure automatic purging based on retention policies. And with a 1,000,000,000+ email capacity in each Next archive, chances are you won’t run out of space.
Whenever someone makes any change in the email archive, it’s logged to the second. What, who, and when. Even when a document is deleted, the Next audit log shows by whom and when. And Next keeps a copy on record for documentation. Compliance at its best. No more Enrons.
Next serves 5 or 10 casual users well, but is designed for high-volume processing. The Email archive captures documents at the speed of light
– 4.6 million documents per hour – and serves users by the thousands.
Next is easy on the eyes. And easy to use. You’ll need little or no training at all. Next has already been rolled out in organizations with thousands of users. Think big, and start small. Add features as you go.
Next Emails is a complete standard product that works right out of the box. Based on experiences from myriads of other businesses. Therefore, you get the most "bang for the buck." No demanding project. No costly implementation. No unpleasant surprises. We call it "Ready-to-Go."
Next Emails has excellent support for software updates. This means that, as the software evolves and new features are added, updates are immediately available. And with a one-click update to bring new functionality to all users. No complicated migrations. No extra work
Architected for extensibility, Next will not limit you. Almost anything can be customized to meet your needs. Need to validate customer numbers in SAP? Or want to see an address with Google Maps instead of just plain text? If those are your needs, Next will take you there. Still with seamless software updates.
Next Emails runs on the servers you prefer (Windows, Unix, Linux, OSX, or IBM i). Even in the cloud. Amazing performance on impressively moderate hardware. With no surprise costs to external databases. Next captures emails from any email sever, and even syncs its users easily with your AD, or any other directory services.
In the cloud: From € 0.50 per day per user
On your servers: From € 2.000
In the cloud: From € 0.01 per email
On your servers: From € 2.000
In the cloud: From € 0.05 per day per mailbox
On your servers: From € 2.000
No risk 100% money-back guarantee
In case you're not completely satisfied with Next Emails we’ll refund you the full license fee within the first 90 days. No questions asked.
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