DAT-Schaub accepts nothing less than perfection in the finished products and in the production. In the supporting business processes we cannot allow ourselves the luxury of perfection. In our business processes we are looking for continuous optimization.
Delivering continuous optimization with close to two thousand people in 14 countries on three continents takes proper organization, according to Flemming Sørensen, CIO at DAT-Schaub.
Our M3 ERP handles most of our business processes, but as with any ERP systems, it leaves behind 10 maybe 20% of the processes uncatered for. Processes we had to manage with paper, Post Its, Excel sheets, and emails. Instead we decided years ago to implement Multi Support Next as our business document and process management platform. Of course closely integrated with the other components in our IT landscape, especially our M3 – says Flemming Sørensen.
All documents — from invoices to product certificates — are kept secure in Next, and hence available from anywhere, no matter if they are created in New York or in Copenhagen. Most documents are even available with the click of a mouse in M3.
One of the heavy business processes we have optimized at DAT-Schaub is the approval of supplier invoices.
Invoices that arrive on paper are scanned, and the rest is captured from firstname.lastname@example.org and processed using M3’s automatic match routines (APS050).
The moment an invoice is captured it’s available in M3 with a click of a mouse.
Next Invoices has saved lots of hours in accounting, but more importantly also in the business. Our purchasers and managers get things done much faster. Even when I’m travelling there is no excuse for leaving an invoice unapproved, says Johannes Haugaard, Group Director, CFO. I do look forward to the day when I can also code invoices from my iPad, he adds with a smile.
Approving invoices is far from the only business process that is optimized using Next. Whenever DAT-Schaub creates a new version of a Product Specifications, Next Processes manages it from draft, over review and translation, until final production. Easing collaboration, and securing proper documentation.
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“Our continuous optimization will never end - in my opinion.Flemming Sørensen, CIO DAT-Schaub
It’s not a project, It’s a permanent state of mind in our company.“