With the EU General Data Protection Regulation (GDPR) enforcement deadline coming up in May 2018, being GDPR compliant is more relevant than ever. That also goes for dealing with your business contracts.
|Keep track of each and every contract in the company|
|Avoid sensitive contracts residing in your (and other people’s) email inbox|
|Be in control of who can access and use your business contracts|
|Know when to renew a contract — and when to delete it|
|Meet your business responsibilities — also in relation to GDPR|
You recruit new staff. Receiving job applications and resumés often takes place over email. You most likely share this information with HR team members or hiring managers.
GDPR requires you to restrict access to those with real need
According to GDPR, job applications and resumés are personal data and access must be restricted to include only those who need it — and deleted again, once no longer required.
Do you (and everyone else who was involved) remember to delete all this information from your inbox and local file directory after the recruitment process has ended? Most likely not, would be my best guess.
Again, a real contract management system would help you comply with GDPR — and ensure that sensitive personal data would only be accessible by those who need it, and deleted once no longer required.