Working with Human Resources (HR), Personnel, or payroll typically involves a lot of documents, some of which are not only important but also confidential.
- contracts of employment
- training certificates
- job profiles
- education plans
- medical records
- weekly time sheets
- payroll specifications
- annual tax specifications
- etc.
Filing, managing, keeping up-to-date, and reproducing copies of these documents for later use is a huge task when the number of employees excedes a handful or two - imagine the workload when the workforce is in the thousands.
With MultiArchive this is history!
MultiArchive will automatically capture any printed document directly from the payroll system, and add to that documents from Word, Excel, and other office products together with scanned copies of any paper document, and you are well on the way to the electronic personnel binder.
Benefits:
- reduced costs
- time used to file documents
- office space used for storage
- paper used for archive copy
- printing cost for archive copy
- filing cabinets
- binders
- time used to relocate documents to long-term archive
- warehouse space used for long-term archive
- hardware used for long-term storage
- time used to dispose of long-term archive
Free benefits
- reduced time spend retrieving documents from archive
- reduced time spend retrieving documents from long-term archive
- immediate availability anywhere in the organization
- immediate availability anywhere in the world
- improved availability 24/7
- improved protection against loss and damage
- improved access security
- improved auditability
- improved scalability
- improved flexibility
Costs
- MultiArchive modules
- Implementation assistance
- Disk, tape, and optical media for the archive
ROI (Return on investment)
- Typical pay back in less than a year
"Sometimes we are asked by the authorities to send the documentation of specific payroll data on a former employee. Before we implemented MultiArchive we had to find all the documents in our paper archive in the cellar. It could take up to one hour to find all the relevant documents. Now we are able to send all the documents right away. If we get the request on the phone we are able to send all relevant documents while talking to the person - directly from MultiArchive by e-mail or fax. Quite often that generates some surprise in the other end of the line." Susanne Grumløse, Per Aarsleff
