The world of business is traditionally buried in them - printed reports.
Even the most sophisticated business application produces printed documents and reports:
- invoices
- statements
- reminders
- stock inventory listings
- payroll specifications
- sales statistics
- card transaction reports
- etc.
Filing and printing such reports is a huge task - tiresome and expensive. Furthermore, the information in the printed reports is still only available to the person holding the physical report.
With MultiArchive this is history!
MultiArchive will capture any printed report directly from the business application, extract identifiers such as customer number, invoice number, order number, due date etc. This information is used to automatically file the report into relevant customer files, order files, supplier files, employee files etc., making them immediately available to anyone with the proper authorization.
Benefits:
- reduced costs:
- reduced time used to file documents
- reduced office space used for storage
- paper used for archive copy
- printing costs for archive copy
- filing cabinets
- binders
- time used to relocate documents to long-term archive
- warehouse space used for long-term archive
- hardware used for long-term storage
- time used to dispose of long-term archive
Free benefits:
- reduced time spend retrieving documents from archive
- reduced time spend retrieving documents from long-term archive
- immediate availability anywhere in the organization
- immediate availability anywhere in the world
- improved availability 24/7
- improved protection against loss and damage
- improved access security
- improved auditability
- improved scalability
- improved flexibility
Costs:
- MultiArchive modules (Base and Report archiving)
- Implementation assistance
- Disk, tape, and optical media for the archive
ROI (Return on investment):
- Typical pay back in less than a year
"We saw a payback time of less than eleven months, increased the service, and enjoyed a more motivated staff" - Jan Lillehomb, IT Manager at ICOPAL Norway.
